Rows 1–10 in routing order. ACTION is Coord (coordination), Appr (approval), Sig (signature), or Info. Use full addresses for outside organizations. More than 10 coordinators: use a second form and renumber.
AF 1768: Staff Summary Sheet
The SSS that fronts a staff package: coordination routing (TO / ACTION / SIGNATURE), action officer data, subject, and a one-page summary ending in a RECOMMENDATION.
Every block on the AF Form 1768
Laid out block for block like the official STAFF SUMMARY SHEET (19840901 edition), with the instruction for each block. Name, rank, and unit prefill from your service profile.
Form details
- TO / ACTION / SIGNATURE (Surname), GRADE AND DATE
- Surname of Action Officer and Grade
- Symbol
- Phone
- Typist's Initials
- Suspense Date
- Subject
- Date
Summary
- Summary — purpose and background (paragraph 1 onward)
Paragraph 1: what the package is and what's at Tab 1. Then only the background and discussion the approver needs to act. Number the paragraphs.
- VIEW OF OTHERS / OPTIONS (if applicable)
Concerns from offices outside the staff, and significant alternatives with their tradeoffs. Delete if not needed.
- RECOMMENDATION
State exactly what the official should do so they only need to sign, approve, or disapprove. Omit when the SSS is for information only.
- Action officer's signature block
- Attachments (Tabs)
Tab 1 = document for action; next, the incoming tasker; then supporting documents; nonconcurrence last.
Draft / worksheet aid. Prepare it here, then transcribe into a staff package routed in your organization's task management tool (TMT) or as an electronic SSS (eSSS). This is not an official submission. Check it against the current official AF Form 1768 before use.
How to fill out the AF Form 1768
The Staff Summary Sheet (SSS, "triple-S") is the first page of a staff package. It introduces, summarizes, coordinates, and gets approval or signature on the attached documents so the decision-maker can act from one page. AF Form 1768 is still the current edition (1 Sep 1984). When: Whenever you send a package up the chain for coordination, approval, or signature: a policy letter, award package, waiver, or response to a tasker. Many headquarters use an electronic SSS in the email or TMT record with the same structure.
Step by step
- List the offices in the TO column in the order they act, with the ACTION each takes: Coord, Appr, Sig, or Info. Usually only one Appr and one Sig.
- Fill the action officer line: surname and grade, office symbol, phone, typist's initials, and suspense date.
- Write the SUBJECT and DATE.
- Write the SUMMARY: paragraph 1 states the purpose and what's at Tab 1, then background and discussion, VIEW OF OTHERS and OPTIONS if they apply.
- End with RECOMMENDATION: exactly what the official should do ("CC sign the letter at Tab 1").
- Add the action officer's signature block and list the tabs: Tab 1 is the document for action, the incoming tasker comes next, then supporting documents.
What a strong one looks like
- Keep it to one page. If you need more, continue on plain bond paper with the same margins.
- Write the recommendation so the official only has to sign, approve, or disapprove.
- Put nonconcurrences and your rebuttal as the last tab so the approver sees both sides.
- Coordinators sign surname, grade, and date on the signature line for their row.
Common mistakes
- Using an SSS in place of a memo. It summarizes a package; it isn't the package.
- Recommending alternatives in the RECOMMENDATION paragraph. Discuss options in OPTIONS, recommend one.
- Tabs out of order or missing the incoming tasker that prompted the package.
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