Coast Guard · Counseling & Performance · CG-3307, 09/23 edition

CG-3307: Administrative Remarks (Page 7)

The current Page 7 with every block, the Privacy Act statement, and the official entry layout (entry type, reference, responsible level, dated entry, acknowledgment). Includes positive, negative-counseling and general examples written the way PSC expects.

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Every block on the CG-3307

Laid out block for block like the official ADMINISTRATIVE REMARKS (09/23 edition), with the instruction for each block. Name, rank, and unit prefill from your service profile.

Entry

  • Entry Type

    The authorized entry title and code from the PPC list of CG-3307 entries, e.g. "Performance and Discipline (P&D-10)" for a negative counseling entry, or an "A&R" code for advancement entries. Ask your SPO for the exact code; the full code list is published on the PPC website and could not be confirmed publicly.

  • Reference

    The directive the entry is based on (the policy violated, the program, or the award authority).

  • Responsible Level

    Who owns the entry. Usually "Unit"; some entries are made by PSC or PPC.

  • Date of entry

    The entry text starts with this date. For an incident, it must fall within two years of the incident or of when the command knew of it.

  • Nature of entry

    Not a printed box: pick it to load the right structure. Positive entries recognize performance. Negative entries document counseling on a deficiency. General entries record required notices and elections.

  • Entry

    Positive: date, rank and name, what they did, with specifics and results, and a commendatory close. Negative: date, rank and name, the facts, the standard, the counseling given, what is expected, resources, and the consequences of further deficiencies (such as adverse EER marks, performance probation, or separation processing). General: the facts of the notice and what the member understands. Keep to one page.

Signatures

  • Member acknowledgment ("I acknowledge the above remarks.")

    The member signs and dates to acknowledge receipt, not agreement. If the member refuses, the signer notes "Member refused to sign" with the date and has a witness initial. Ask your command about the member's opportunity to submit a written statement under COMDTINST 1000.14.

  • Date
  • Authorized signer (name, rank, title)

    Commanding officer, officer in charge, executive officer, executive petty officer or another authorized position, or an officer the CO delegated in writing. Waiver entries past two years need the first flag officer in the chain of command or Commander, CG PSC.

  • Date

Member data

  • 1
    Name of Permanent Unit
  • 2
    Name of Unit Preparing This Form

    Only different from block 1 when a TAD or supporting unit prepares the entry.

  • 3
    Name of Member (Last, First, MI)
  • 4
    Employee ID Number

    The Direct Access EMPLID. Do not use the SSN.

  • 5
    Grade/Rate
Draft / worksheet aid. Prepare it here, then transcribe into The signed original is scanned into the member's Official Military Personnel File (OMPF); the SPO records pay and personnel entries in Direct Access.. This is not an official submission. Check it against the current official CG-3307 before use.

How to fill out the CG-3307

The CG-3307, called a "Page 7," documents important information in a member's record: achievements and commendations (positive), counseling on performance or conduct deficiencies (negative), and required notifications such as advancement declinations, bonus or reserve-affiliation entries (general). Negative Page 7s weigh on EER marks, advancement, reenlistment and assignment boards. When: Write it when the event happens. As of ALCOAST 220/26 (July 2026), a Page 7 may document an incident within two years of the incident, or within two years of when the command knew or should have known of it. Past two years it needs a documented good-cause waiver (for example, a long criminal investigation or court-martial proceedings) and the signature of the first flag officer in the member's chain of command or Commander, CG PSC, with the justification written in the entry.

Step by step

  1. Find the authorized entry for your situation in the PPC list of CG-3307 entries (PPCINST M1000.2) and use its entry type code, for example "Performance and Discipline (P&D-10)". The code tells PSC how to file the entry.
  2. Enter the reference (the policy the entry is based on) and the responsible level (usually Unit).
  3. Write the entry: start with the date and the member's rank and last name, state the facts (who, what, when, where), the standard that was met or missed, and for negative entries the expected behavior and the consequences of continued deficiencies.
  4. Close with the member's acknowledgment line ("I acknowledge the above remarks.") and signature and date, then the authorized signer's block.
  5. Fill blocks 1–5 (permanent unit, preparing unit, name, EMPLID, grade/rate). The signer signs, the member signs, and the original is scanned into the OMPF.

What a strong one looks like

  • Only authorized officials sign: commanding officers, officers in charge, executive officers, executive petty officers and other listed positions, or officers the CO has delegated in writing. A Page 7 signed by someone without authority can be removed by the BCMR.
  • For negative entries, describe observed behavior with dates and the standard ("On 12 and 19 Aug 2026 you reported to quarters at 0745, 15 minutes after the 0730 muster"), never character judgments.
  • Tie counseling to resources and a way forward: what the member must do and what help is available (EAP, CG SUPRT, Mutual Assistance, financial counselor).
  • Positive Page 7s are a free recognition tool for good work that doesn't reach an award, and boards read them. Model: "3 Sep 2026: MK2 Smith is commended for exceptional performance as main propulsion supervisor aboard USCGC ALERT from 1 Jun to 31 Aug 2026. MK2 Smith diagnosed and repaired a failing reduction gear lube oil pump underway, preventing a mission abort, and led a four-person team through 212 hours of maintenance that closed every open CASREP. This performance reflects great credit upon MK2 Smith and the Coast Guard."

Common mistakes

  • Using the wrong entry type code (for example a P&D-10 where a different P&D entry applies). PSC or the BCMR can void it.
  • Issuing it more than two years after the command knew of the incident without the flag-level waiver.
  • Treating the member's signature as agreement. It only shows receipt, and a refusal to sign should be noted and witnessed.
  • Putting medical details, other members' names, or SSNs in the entry.
References: Administrative Remarks, Form CG-3307, COMDTINST 1000.14 (series) (1000.14D); ALCOAST 220/26, Jul 2026 Update to Administrative Remarks, Form CG-3307 Policy (two-year window and good-cause waiver); Personnel and Pay Procedures Manual, PPCINST M1000.2 (series) (authorized CG-3307 entries); Enlistments, Evaluations, and Advancements, COMDTINST M1000.2 (series); Discipline and Conduct, COMDTINST M1600.2 (series) Checked against the official source: Sep 2026 Official blank form

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