DA 2062: Hand Receipt/Shortage Listing

How to fill out the DA Form 2062

Transfers responsibility for property from one person to another (a hand receipt or sub-hand receipt), or lists what's missing from an end item (a shortage listing or component hand receipt). The signature makes the receiver responsible for what's listed. When: When you sign for or sub-hand-receipt equipment, at change-of-command and change-of-hand-receipt-holder inventories, during cyclic and sensitive-item inventories, and when you need to record shortages against an end item's component list.

Step by step

1. Enter FROM (the person or activity giving the property) and TO (the person receiving it), plus the hand receipt identifier.
2. For a shortage listing or component hand receipt (CHR), complete the end-item row: material number, description, the TM or publication and its date, and the end-item quantity.
3. List each item on its own line: item number, material number (NSN or LIN as your PBO directs), description with serial numbers, ARC, CIIC, unit of issue, and quantity authorized.
4. Record the quantity actually on hand under the lettered quantity columns A–F, one column per transaction or inventory.
5. Lay out and count every item before anyone signs. The receiver signs only for what was physically seen.

What a strong one looks like

• Write serial numbers into the description for every serialized item and verify them against the item itself, not the old hand receipt.
• Use the TM's components-of-end-item and basic-issue-item lists to build a shortage listing, and note any shortage document numbers on order.
• Keep your copy. It's your proof of what you signed for if there's ever a financial liability investigation.

Common mistakes

• Signing for items you didn't physically see ("it's in the connex somewhere").
• Mismatched serial numbers or unit of issue (EA vs. SE vs. KT).
• Letting sub-hand receipts lapse after a PCS, leaving you responsible for property you no longer control.