DA 2404: Equipment Inspection and Maintenance Worksheet
The AUG 2026 maintenance worksheet: equipment identification, usage, applicable TMs, inspector and supervisor signatures, and the TM item / status / deficiency / corrective action lines.
Every block on the DA Form 2404
Laid out block for block like the official EQUIPMENT INSPECTION AND MAINTENANCE WORKSHEET (AUG 2026 edition), with the instruction for each block. Name, rank, and unit prefill from your service profile.
Form details
- 1Organization
- 2Nomenclature and Model
- 3Registration/Serial/NSN
- 4aMiles
- bHours
- cRounds Fired
- dHot Starts
- 5Date (YYYYMMDD)
- 6Type Inspection
For example Before, During, or After PMCS; Weekly; Monthly; Semiannual service; Technical inspection.
- 7Applicable Reference: TM Number
- TM Date (YYYYMMDD)
- TM Number
- TM Date (YYYYMMDD)
- 8aSignature (Person(s) performing inspection)
The form certifies that all inspections and equipment conditions recorded were determined in accordance with the diagnostic procedures and standards in the TM cited.
- 8bTime
- 9aSignature (Maintenance Supervisor)
- 9bTime
- 10Manhours Required
- Inspection Record
Column a: TM item number. Column b: status symbol. X = deficiency that makes the equipment inoperable. Circled X = deficiency, but the equipment may be operated under specific limitations directed by higher authority or local policy until corrected. Horizontal dash (-) = a required inspection, component replacement, maintenance operation check, or test flight is due but not done, or an overdue MWO. Diagonal (/) = a material defect other than a deficiency that must be corrected to make the item completely serviceable. Last name initial in black, blue-black ink, or pencil = completely satisfactory. For aircraft, record status symbols in red. Column c: deficiencies and shortcomings. Column d: corrective action. Column e: initials of the person who confirms the corrective action is complete.
How to fill out the DA Form 2404
Records a PMCS or maintenance inspection of one piece of equipment: every fault found, its status symbol, and the corrective action. It's the manual version of the DA 5988-E that GCSS-Army prints for equipment already in the system. When: Before, during, and after operation PMCS, services, technical inspections, and dispatch checks, when a 5988-E isn't available or the equipment isn't on GCSS-Army. Many units use the 5988-E for dispatch and the 2404 for everything else.
Step by step
- Fill the header: organization, nomenclature and model, registration/serial/NSN, current miles, hours, rounds fired, or hot starts, the date, and the type of inspection.
- List the TM (or TMs) you're inspecting against and their dates in block 7.
- Follow the TM's PMCS table. For each fault write the TM item number (column a), the status symbol (b), and a clear description of the deficiency or shortcoming (c).
- Record the corrective action in column d (fixed, parts on order with document number, or evacuated), and have the person who verifies the fix initial column e.
- Sign and time block 8 as the inspector; the maintenance supervisor signs block 9 and enters man-hours in block 10.
What a strong one looks like
- Describe faults so a mechanic can find them: "Left rear tail light lens cracked, 2 in" beats "light broken".
- Cite the TM item number the fault falls under; it links the fault to the "not fully mission capable if" column.
- Enter your last name initial in column b when everything under an item checks out satisfactory.
Common mistakes
- Status symbol X or circled X on an item the TM says doesn't deadline it (or the reverse).
- Faults written down but never entered in GCSS-Army, so no parts get ordered.
- Using an outdated TM number or date in block 7.