Not a block on the form. Picking the kind of entry reminds you which IRAM paragraph applies and whether the rebuttal language is required (adverse entries only).
NAVMC 118(11): Administrative Remarks (Page 11)
The Page 11 administrative remarks entry, drafted in the IRAM's format: dated entry, brief wording, the required rebuttal language for adverse entries, and both signatures.
Every block on the NAVMC 118(11)
Laid out block for block like the official ADMINISTRATIVE REMARKS (1070) (REV. 05-2014 edition), with the instruction for each block. Name, rank, and unit prefill from your service profile.
Entry
- Kind of entry (drafting aid, not printed)
- Date of entry (YYYYMMDD)
The date the event or counseling took place. The IRAM prescribes year-month-day numeric dates, e.g. 20260915.
- Authority for the entry
The IRAM paragraph, MARADMIN, or order that authorizes the entry. Cite it in the entry text when the sample entry does.
- Administrative remarks entry
Type the entry exactly as it should appear, starting with the date. Keep it to the briefest form the IRAM sample allows. For adverse entries end with the rebuttal sentence below.
- Rebuttal statement (adverse entries only)
Required, word for word, when the entry concerns misconduct or substandard performance, a confirmed alcohol incident, or administrative measures (IRAM 4006.2e). Leave it off routine entries.
Acknowledgment
- Marine chooses to make a rebuttal
Check if the Marine circles "to". The written rebuttal is due within 5 working days and is filed on the document side of the record.
- Marine refuses to acknowledge this entry
If the Marine will not sign an adverse entry, write "Marine refuses to acknowledge this entry" at the bottom and make a counter-entry verifying the Marine was made aware. Refusing forfeits the chance to rebut.
- Rebuttal / statement notes
Track the rebuttal here: the date referred, the date due (5 working days), and the date received. The rebuttal itself goes on plain white paper, in temperate language, limited to the facts in the entry (Navy Regulations Art. 1122).
- (Signature of Marine)
The Marine signs here in ink or with CAC. The signature acknowledges the entry, not agreement with it.
- (Signature of CO or by direction)
Routine entries may be signed by direction of the unit commander. Adverse entries and 6105 entries must be signed by the commander personally.
Identification
- NAME (last, first, middle)
Printed at the foot of every Page 11 so a loose page can be matched to the right record. Use the Marine's full name, last name first.
- EDIPI
The 10-digit DoD ID number. The 2014 revision replaced the SSN block with EDIPI.
- Grade (drafting aid, not printed)
- Unit (drafting aid, not printed)
Draft / worksheet aid. Prepare it here, then transcribe into the signed Page 11, routed through your admin section/IPAC for scanning into the Marine's electronic service record (OMPF/ESR). This is not an official submission. Check it against the current official NAVMC 118(11) before use.
How to fill out the NAVMC 118(11)
Page 11 records matters that form an essential and permanent part of a Marine's history and are not recorded anywhere else: required acknowledgments (SBP, Article 137), screenings, not-recommended-for-promotion or reenlistment entries, and adverse counseling. It lives in the Marine's official record for the rest of the career. When: Only when the IRAM, a MARADMIN/ALMAR, or a higher-headquarters directive requires or authorizes the entry. Minor infractions and local command matters do not go on Page 11. For counseling that warns of separation, use the 6105 entry template instead.
Step by step
- Confirm the entry is authorized: find the matching sample entry in IRAM paragraph 4006 (enlisted) or 3005 (officers), or the MARADMIN that requires it.
- Date the entry the day the event or counseling happens (YYYYMMDD). The IRAM uses numeric year-month-day dates.
- Write the entry in the briefest possible form, following the sample wording. State facts, not opinions.
- If the entry is adverse (misconduct, substandard performance, confirmed alcohol incident, administrative measures), add the IRAM rebuttal sentence word for word and have the Marine circle to or not to.
- Have the Marine sign (acknowledging the entry, not agreeing with it) and the commander or authorized officer sign. Adverse entries need the commander's own signature.
- Route it to your admin section/IPAC for the service record. Keep a copy of any rebuttal with the entry.
What a strong one looks like
- Separate each entry from the last with a heavy line, and keep it professional: no bold, italics, exclamation points, or name-calling.
- Quote the order and paragraph that authorizes the entry. A reviewer at a board or the BCNR will look for it.
- The Marine's signature means the Marine was told about the entry. Say that out loud when they hesitate to sign.
- If the Marine chooses to rebut, they have 5 working days from acknowledgment. Diary the date and follow up.
Common mistakes
- Unauthorized entries. The IRAM says entries required by other directives but not listed in the manual are unauthorized unless a MARADMIN, ALMAR, or higher-headquarters directive requires them.
- Leaving the rebuttal language off an adverse entry, which makes it vulnerable to removal.
- Erasures, strike-overs, or correction fluid. The IRAM prohibits them. Correct by pen change or counter-entry.
- Using a 4-inch label for an adverse or 6105 entry. Labels are authorized only for routine entries.
Related Counseling & Performance worksheets
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