Navy EVAL: Evaluation Report & Counseling Record, E1–E6 (NAVPERS 1616/26)

Last name, a comma, then first name, middle initial, and suffix, separated by spaces. Omit spaces and punctuation within a name (e.g., Smith, Jordan A; StJohn, Melvin J II).

The rate worn on the ending date of the report (e.g., BM2, YN3). Used for summary group comparison.

Enlisted warfare/qualification designators, up to two, separated by a slash with no spaces (e.g., SW, AW/PJ). Blank if none.

Full SSN with hyphens (000-00-0000) per BUPERSINST 1610.10H. Verify it against a source document. Enter it only on the final copy.

ACT: active duty. FTS: full-time support reservists. INACT: drilling reservists. AT/ADOS: reservists on temporary active duty who compete for INACT quotas. ACT and FTS are grouped together; INACT and AT/ADOS are grouped separately.

The member's ship or station UIC. The first four characters must be numbers. To group all enlisted together under one UIC, match block 26.

Abbreviated command name, recognizable within the first 18 characters. Ships: hull number then name, no "USS" (e.g., DDG-90 CHAFEE).

Status on the ending date. REGULAR: advanced to the rate in block 2. FROCKED: wearing it but not yet advanced. SELECTED: selected for a higher rate but not frocked or advanced.

Date the member reported to the command in block 7, in YYMMMDD format (e.g., 24OCT17).

One letter per official PFA in the period, oldest first, no spaces. P = passed; B = passed BCA, excused from PRT (explain in block 29); F = failed; M = medically waived from entire PFA; W = partial medical waiver; N = no PFA (deployment, pregnancy, TEMADD, etc.). Must match PRIMS.

Enter NA unless the command is authorized subcategories. APPROVED is mandatory for members with an approved separation, retirement, or Fleet Reserve date (with the HYT exception in EVALMAN). INDIV AUG is used for IA Sailors under PERS-4G orders.

Must be the same on every report in the summary group. The name here must match the block 50 signature.

The reporting senior's SSN. It is required on the OMPF copy to track the reporting senior's cumulative average; a member's copy may omit it.

Brief context: operating periods and months (unclassified), or the mission and the member's department function at a shore command, plus significant command awards.

Up to 14 characters and spaces for the most significant primary duty. It goes in the small box beside the caption.

Average of the graded traits only (NOB traits are excluded), to two decimal places.

Up to 20 characters and spaces each. Be realistic and specific; don't recommend programs the Sailor can't qualify for. Enter NA or NONE if no recommendation is appropriate.

Bullet style is preferred. Quantify, stay verifiable, and don't use flowery adjectives. Ranking is authorized. For a non-Regular report, the first sentence states the reason; for a detachment report, name the next command. No continuation sheets.

Completed items only: courses and credit hours, degrees or certificates, Navy or other qualifications earned or renewed, personal awards and letters of commendation, honors, community involvement. Don't repeat items from earlier reports.

Enlisted performance mark values: Significant Problems 2.0, Progressing 3.4, Promotable 3.6, Must Promote 3.8, Early Promote 4.0. Early Promote is limited to 20% of the summary group. For E5–E6, Must Promote plus Early Promote are limited to 60% combined (no limit for E1–E4). Significant Problems withdraws an advancement recommendation and must be justified in block 43.

The summary group is every report with the same rate, duty status, promotion status, end date, report type, billet subcategory, and reporting senior. NOB recommendations are not counted.

Recommended means the reporting senior recommends reenlistment or extension based on performance; it doesn't certify eligibility. Any adverse mark or comment needs a brief retention explanation in block 43. Two consecutive PFA failures require Not Recommended.

Where NAVPERSCOM can reach the reporting senior about this report. Use the next command or home address if the RS has orders or is retiring.

Enter NONE AVAILABLE if there is no senior rater (e.g., the reporting senior is the rater's immediate superior).

Signed by the reporting senior named in block 22. No "by direction", acting, stamped, or facsimile signatures; black or blue-black ink if mailed.

The member's signature does not mean agreement. It certifies the member saw the report and knows their right to submit a statement (EVALMAN chapter 17). If the member is away more than 15 days on a non-adverse report, the RS enters "certified, copy provided".

Only for Concurrent and Concurrent/Regular reports. The regular reporting senior types their name, rank, title, and command, then signs.

Blocks 10–13: mark every occasion that applies (chapter 3). SPECIAL cannot be combined with another occasion.

YYMMMDD. For Regular reports, the day after the TO date of the last Regular report. It can be earlier than block 9 if en route leave or travel is included.

Only for a wholly not-observed report: traits, career recommendations, promotion summary, and averages are left blank, and the promotion recommendation is NOB.

Blocks 17–19: mark the type. A Concurrent/Regular report marks both 17 and 18.

The mid-term counseling date from the counseling worksheet (YYMMMDD). Enter NOT REQ if no counseling fell in the period, or NOT PERF with a reason in block 31.

Type the counselor's name from the worksheet. If block 30 is NOT PERF, give a brief reason (e.g., TEMADD) or "SEE COMMENT".

EVALMAN: no signature is required here. Leave block 32 blank.

1.0: marginal knowledge of rating or job; fails to meet advancement/PQS requirements. 3.0: strong working knowledge; meets advancement/PQS requirements on time. 5.0: recognized expert sought out by all; meets PQS requirements early or with distinction.

1.0: needs excessive supervision; product frequently needs rework. 3.0: needs little supervision; few errors; uses resources efficiently. 5.0: needs no supervision; always exceptional work; maximizes resources.

Covers retention and attrition, mentoring, and treating everyone with dignity and respect. It must be 3.0 or higher for a Promotable or better recommendation, and any grade below 3.0 must be addressed in block 43.

Grade 5.0 only if the member meets all 5.0 standards. A reporting period that includes a second consecutive PFA failure requires no higher than 1.0 here (EVALMAN block 20 rules). Willful non-deployability or an IMR deficit is a significant factor.

1.0: needs prodding; prioritizes poorly; avoids responsibility. 3.0: productive; completes tasks and quals on time; accepts responsibility. 5.0: energetic self-starter; finishes early; seeks the hardest jobs. A 2.0 here must be substantiated in comments.

1.0: creates conflict; puts self above team. 3.0: reinforces others' efforts; meets commitments to the team. 5.0: team builder who inspires cooperation and progress.

Grade NOB if leadership does not apply to the member (common for E-1 to E-3). Don't leave it blank unless the whole report is NOB.